Vanilla Cloud Plus
For hotels, B&Bs & guest houses

Every guest call answered, day and night.

Plus gives your hotel an AI voice agent that answers every call on your number, handles room enquiries and guest questions in 20+ languages, and passes booking requests to your team so more stays come to you direct.

Example call

Guest · 11:20pmBonjour, do you have a double room next Friday and Saturday?

Plus voice agentBien sûr. Puis-je avoir votre nom et votre numéro ? Je transmets votre demande à la réservation.

Starts fromHospitality Agent

The hotel phone

Bookings, questions and calls at 2am.

Your front desk is busiest when guests are standing in front of it, which is exactly when the phone rings. Plus answers those calls so your team can look after the guest at the desk.

01 · ROOM ENQUIRIES

Room enquiries that don't go to voicemail.

When a guest calls to book and nobody answers, they may book somewhere else or through an online travel agent. The agent answers, takes the dates, room type and contact details, and sends the request to reservations.

  • Dates, room type, guests and contact details
  • Booking requests sent to your inbox
  • Pro includes unlimited system integrations
What missed calls cost a hotel
ReservationsLive call
Guest · 3:20pmHave you got a twin room for the 14th and 15th?
AgentLet me take that request for you. Is that for two adults? And can I take a name and number for reservations to confirm?
Booking request sent · 2 nightsDirect
02 · GUEST QUESTIONS

Check-in, parking, breakfast and pets, answered.

Many calls are quick questions with the same answers every time. The agent answers them from your house information, takes restaurant and spa table requests, and puts guests through when they need your team.

  • Answers from your website and house information
  • Restaurant and spa table requests
  • Directions and local questions
Front deskLive call
Guest · 11:05amWhat time is check-in, and is parking free?
AgentCheck-in is from 3pm, and parking is free for guests. Would you like me to book you a table for dinner too?
Answered from your house informationNo message needed
03 · NIGHTS & LANGUAGES

Overseas guests, late arrivals, every language.

Calls from other time zones often arrive when the desk is quiet or closed. The agent answers in 20+ languages, helps with late-arrival questions and puts anything urgent through to your duty manager.

  • Fluent in 20+ languages
  • Late-arrival questions, answered from your information
  • Urgent calls put through to the duty manager
OvernightLive call
Guest · 11:20pmBonjour, avez-vous une chambre double vendredi et samedi prochains ?
AgentBien sûr. Puis-je avoir votre nom et votre numéro ? Je transmets votre demande à la réservation.
Booking request sent · FRSummary sent
24 hours with Plus

From check-out to the night shift.

  1. 07:00Check-out

    Late check-out requests and taxi questions are answered or passed to reception.

  2. 11:00Booking enquiries

    Room requests are taken while the team is busy with departures.

  3. 15:00Arrivals

    The phone is answered while the desk checks guests in.

  4. 19:30Dinner service

    Table requests are taken without anyone leaving the restaurant floor.

  5. 23:00Overnight

    Late and overseas callers get an answer, with requests ready for the morning.

Why it matters

Direct bookings, overseas guests, smaller teams.

15–25%

commission is what online travel agents typically charge hotels per booking.

SiteMinder, hotel direct bookings guide
43.6m

inbound visits to the UK in 2025, according to VisitBritain's estimate, with visitors spending £33.2 billion.

VisitBritain, inbound tourism forecast
8,784

fewer people were employed in hospitality in December 2025 than in November, according to UKHospitality.

UKHospitality, January 2026
What your hotel gets

Fully managed, from day one.

We train the agent on your rooms, rates, policies and house information, test it with you and keep it up to date.

Included with every agentManaged by our team
  • Answers 24/7Early mornings, late nights and bank holidays, on your existing number.
  • 20+ languagesOverseas guests can speak the language they're most comfortable in.
  • Requests to your inboxBooking requests and messages arrive with every detail reservations needs.
  • Warm transfersGuests who need a person are put through to reception or the duty manager.
  • One inbox for messagesWebsite chat, WhatsApp, Facebook and SMS alongside your calls.
  • Summaries & sentimentEvery call written up and scored, so unhappy guests are spotted early.Pro
Questions

Hotel FAQs.

Can it put bookings straight into our booking system?
The agent takes booking requests and sends them to your reservations inbox for your team to confirm. Pro includes unlimited system integrations, including booking systems, so talk to us about the one you use.
Can it take card payments?
We recommend keeping card payments with your team or your booking engine. The agent takes the booking request, and your team confirms it and takes payment.
Which languages does it speak?
The agent is fluent in more than 20 languages, so overseas guests can call in the language they're most comfortable with.
Will guests know they're talking to AI?
We recommend the agent introduces itself as your hotel's virtual assistant. Guests can ask to speak to a person at any time, and the agent will transfer them or take a message.
What happens with complaints?
Complaints and anything urgent are put through to your duty manager. With Pro, sentiment analysis scores every call so you can spot unhappy guests and follow up.
Does it work on our existing number?
Yes. Plus runs on the phone system Vanilla Cloud already looks after for you, so guests ring the same number as always.
Book a hotel demo

Hear it take a booking call.

We'll show you an agent answering guest calls, trained on your hotel's information.